Nippon Building Fund Management Ltd. (“NBFM”), which regards undertaking initiatives to ensure the secure and proper handling of Individual Numbers and other specific personal information as defined in the “Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure” (Act No. 27 of 2013) (“specific personal information, etc.”) as a corporate social responsibility, will handle specific personal information, etc. appropriately in accordance with the following basic policy:
1. Compliance with Related Laws, Regulations, Guidelines, etc.
NBFM shall comply with applicable laws, regulations, guidelines and other rules concerning specific personal information, etc.
2. Purposes of Use
The specific personal information, etc. provided to NBFM shall be used for the following purposes:
(1) Specific personal information, etc. of transaction counterparties, etc.
- Preparing payment records concerning real estate transactions
- Preparing payment records concerning trust beneficiary interest transactions
- Preparing payment records concerning compensation, fees, signing bonuses and bonuses
- Preparing payment records concerning distributions, etc.
(2) Specific personal information, etc. of officers and employees, etc. of NBFM
[Taxation]
- Preparing withholding certificates, etc.
- Preparing records concerning exercise of subscription rights to shares
[Social Insurance]
- Filing health insurance and employees’ pension insurance
- Filing employment insurance and labor insurance
- Filing of national pension category III insured persons
3. Matters Concerning Security Control Measures
For the prevention of leakage, loss or damage of specific personal information, etc. and other appropriate management of specific personal information, etc., NBFM shall have an organizational structure and internal rules in place and comply therewith, as well as take security control measures such as physical and technical countermeasures to prevent leakage and other incidents.
4. Entrusted Handling
In cases where the handling of specific personal information, etc. is to be entrusted, NBFM shall carry out the necessary and appropriate supervision over the party so entrusted in order to ensure the security control of specific personal information, etc. in accordance with applicable laws, regulations, etc. concerning specific personal information, etc.
5. Contact for Inquiries and Processing of Complaints
NBFM shall set up the following contact for inquiries and complaints and appropriately, sincerely and promptly respond concerning its handling of specific personal information, etc.
| Name | Nippon Building Fund Management Ltd. Risk Management & Compliance Team, Corporate Operation Group |
|---|---|
| Telephone | +81-3-3516-2603 |
| Business hours | 9 a.m.to 5 p.m. (excluding Saturdays, Sundays, national holidays and holidays designated by NBFM) |
Established on January 1, 2016